Everything You Need to Know About Guardian Property Management’s Record
Key Takeaways
- Many factors affect what a rental property earns. Vacancy, turnover, late rent, and evictions are four that Guardian tracks closely because each one carries a direct cost to owners.
- Vacancy: 2.4% in 2025, down from a high of 3.6% in 2022.
- Lease renewals: 75.4% in 2025, up from 64.6% in 2017.
- Rent collections: 97.6% in 2025, up from a low of 92.1% in 2021.
- Evictions: 0.92% in 2025, with an annualized rate of 0.50% so far in 2026.
- These are the Key Performance Indicators (KPIs) Guardian reviews regularly to confirm its leasing and resident management processes are working.
What Leasing and Resident Management Metrics Does Guardian Track?
Good property management should be measurable. For a rental property owner, some of the most meaningful numbers can be gleaned from how quickly a home is leased, how long residents stay, how consistently rent is collected, and how often a tenancy escalates into a legal matter.
At Guardian Property Management, we focus on these areas because they are closely connected to the costs that come with managing a rental property. Our proven processes are designed to contain those costs, and we use Key Performance Indicators (KPIs) to measure how those processes are performing.
The numbers below give you a view into what Guardian tracks behind the scenes. More importantly, they show the measures we use to stay accountable for the work we do on your behalf.
We’re proud to report that every year since 2022 has been lower than the one before, ending at 2.4% in 2025.
What Costs Can a Lease Renewal Help You Avoid?
When a good resident reaches the end of a lease, renewal is usually the best outcome for everyone involved. The resident stays in a home they know, and the owner keeps a reliable tenant.
Guardian works to earn those renewals by providing a positive resident experience. That includes:
- State-of-the-art technology where residents can pay rent, communicate with us, and submit maintenance work orders
- Live telephone answering
- Effective maintenance services
A renewal also spares you a set of expenses that come with finding a new resident. When a lease renews, these are typically avoided:
- The leasing fee, often equal to one month’s rent
- Advertising costs for the property
- Turnover preparation, such as carpet cleaning or replacement, painting, cleaning, and general maintenance and repairs
Guardian’s renewal rates over the past nine years:
| Year | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Vacancy Rate | 3.20% | 2.50% | 1.50% | 1.10% | 2.00% | 2.00% | 1.80% | 3.60% | 2.80% | 2.70% | 2.40% |
Vacancy Rates with Guardian Property Management
Some vacancy is unavoidable. Residents relocate, leases end, and units need time between tenants.
Guardian’s process for marketing units is designed to keep that gap short. Dedicated, experienced Leasing Agents on our staff handle every listing. They use the latest leasing technology and screen prospective residents in accordance with applicable regulations.
Here is Guardian’s vacancy rate over the past eleven years:
Guardian recorded a 75.4% renewal rate in 2025, its second-highest rate in the nine-year period.
| Year | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 |
|---|---|---|---|---|---|---|---|---|---|
| Renewal Rate | 64.60% | 69.40% | 66.00% | 78.00% | 72.80% | 71.80% | 67.50% | 74.60% | 75.40% |
How Does Guardian Keep Rent Collections on Track?
At Guardian Property Management, rent collection begins well before the first payment is due. A thorough screening process when reviewing rental applications gives Guardian the best chance of placing residents who can afford the rent and are likely to pay it.
When a resident does fall behind, collection means more than sending reminders. Our team communicates directly with late residents and, at times, connects them with resources that offer payment assistance. Helping a resident catch up is often the quickest route to getting rent paid.
Guardian’s collection rates over the past nine years:
| Year | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 |
|---|---|---|---|---|---|---|---|---|---|
| Collection Rate | 99.10% | 99.10% | 99.20% | 98.70% | 92.10% | 95.70% | 96.90% | 96.80% | 97.60% |
Guardian has maintained collection rates above 95% in seven of the past nine years, with a 97.6% collection rate recorded in 2025. The rate has remained consistently strong in recent years, reflecting our ongoing focus on effective screening and proactive resident communication.
How Guardian Helps Reduce the Risk of Eviction
An eviction costs an owner in two ways. Legal fees are the obvious one. The other is the rent that goes uncollected while the removal process plays out, and that can outweigh the legal bill.
Guardian’s processes reduce the risk of reaching that point. The most important safeguard is a proven screening process for every applicant.
Here’s a closer look at Guardian’s eviction rates:
| Period | Eviction Rate |
|---|---|
| 2025 | 0.92% |
| 2026 (year to date, annualized) | 0.50% |
Our goal is to resolve issues before they lead to an eviction. If an eviction does become necessary, we can guide the process efficiently and help minimize the associated costs and disruption for the owner.
Managing the Costs Behind Your Rental Property
For a rental property owner, the costs associated with vacancy, turnover, late rent, and evictions can add up quickly. Good leasing and resident management can help keep those costs under control. This can include getting a new resident for a vacant home, keeping a good resident in place, and addressing payment issues before they escalate.
Questions About Your Property?
Your property is unique, and the numbers that matter most are the ones behind your own units. If you have questions about vacancy, renewals, rent collection, or evictions on your properties, your Guardian team can help you understand what you’re seeing and discuss any areas of concern. Call
651-287-2011 or email
info@guardianprop.com
FAQs
Q1. Why does Guardian Property Management track vacancy, lease renewals, rent collections, and evictions?
Guardian Property Management tracks vacancy, lease renewals, rent collections, and evictions as Key Performance Indicators (KPIs) because each area can affect owner expenses. Tracking these metrics helps Guardian monitor its leasing and resident management processes over time.
Q2. Why can a lease renewal cost less than finding a new resident?
A lease renewal can help a property owner avoid the costs of finding and preparing for a new resident. These costs can include advertising and turnover preparation such as carpet cleaning, painting, cleaning, maintenance, and repairs.
Q3. What does Guardian Property Management do when a resident falls behind on rent?
When a resident falls behind on rent, Guardian Property Management communicates directly with the resident and may connect the resident with available resources that provide payment assistance. Guardian Property Management also uses applicant screening to help identify residents who can afford the rent and are likely to pay it.
Q4. How does Guardian Property Management work to prevent evictions?
Guardian Property Management works to address resident payment issues before they escalate to eviction. Guardian uses applicant screening as a key safeguard and may work directly with residents who are struggling to pay rent or connect them with available payment assistance resources.
Q5. Do Guardian Property Management’s leasing and resident management figures apply to my property?
The leasing and resident management figures in this article represent Guardian Property Management’s portfolio as a whole, not an individual property. Property owners who want to discuss vacancy, lease renewals, rent collections, or evictions for their own units can contact the Guardian team at 651-287-2011 or info@guardianprop.com.
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