What are Rental Property Management Costs?
TL;DR
- Rental property management costs are the fees paid to a property manager to handle the day-to-day operations of your rental.
- A good property manager can increase property value, reduce vacancies, and free up your time.
- Always check whether fees are based on rent paid (better for owners) or rent due.
- Common additional fees include:
- Setup fee (one-time onboarding)
- Management fee (percentage of rent)
- Maintenance fee (routine upkeep; may require approval)
- Vacancy fee (when re-leasing a unit)
- Lease renewal fee
- Tenant placement fee
- Eviction fee
- Early termination fee
- Costs vary based on property type, size, number of units, condition, market competition, and services needed.
- Hiring a property manager can save considerable time and often increase rental income.
What Can You Expect To Pay for Property Management
Property management can be a rewarding venture that offers long-term income and the potential to grow your real estate portfolio. However, it also comes with a broad range of responsibilities such as tenant communication, rent collection, scheduling repairs, and ongoing maintenance. These tasks demand consistent (and considerable) time and attention, which is why many property owners choose to work with a professional property management company.
When you hire a dedicated property manager, you are handing over the day-to-day oversight of your rental so you can focus on the bigger picture. Rental property management costs vary based on the responsibilities you delegate, the company’s policies, the location of your property, and the type of asset you own.
Although these costs are notable, a skilled property manager can increase your property’s value, reduce vacancy periods, ensure legal compliance, and support long-term growth.
This article explains the typical property management costs, the factors that influence those fees, and how to decide whether hiring a property manager is the right investment for your rental business.
Average Rental Property Management Costs
The cost of rental property management varies based on the level of service you require from the management company. Typically, a monthly management fee ranges from 8% to 10% of the rent for a single-family home. It's uncommon for property management companies to charge a fixed monthly fee, so it's important to read your contract carefully to understand how you will be charged for this basic management service.
Rent Paid vs. Rent Due
When reviewing your contract, pay close attention to whether the management fee is based on the rent that is due or the rent that is actually collected. If the fee is based on rent due, you may owe the property manager even if your tenant fails to pay or your property sits vacant.
It is generally better when the fee is tied to rent paid because you only pay the manager when you actually receive rent. This arrangement protects your income during vacancies or late payments and encourages the property manager to quickly collect rent, find new tenants, and minimize downtime. It aligns the manager’s incentives with your own, making them more accountable for maintaining consistent rental income.
Breakdown of Typical Rental Property Management Costs
A property manager can deal with tasks such as finding tenants, screening their backgrounds, and handling property repairs. Some property managers can even handle tenant evictions if needed.
In addition to the basic monthly management fee (percentage of monthly rent) we discussed in the section above, you might encounter other fees in a typical contract. Here’s a breakdown:
Setup Fee: This is a one-time payment for when you first hire a property management company. It covers the initial setup of your account and may also include an inspection of your property. The inspection allows the property manager to assess the property's condition, identify any needed repairs or maintenance, and document its current state before tenants move in.- Maintenance Fee: You'll need to pay for property maintenance throughout the year, typically up to 1.5 times one month's rent. You can choose whether the property management company requires your approval for maintenance or if they can handle it without asking you.
- Vacancy Fee: If your property becomes vacant and needs a new tenant, you may be charged a vacancy fee. This fee typically equals about one month’s rent or a set percentage of it. It covers the time and effort the property management company spends marketing the property, screening applicants, and readying the unit for a new tenant.
- Lease Renewal Fee: This fee covers the process of renewing a tenant’s lease each year. It covers tasks such as preparing and updating the lease agreement, communicating with the tenant about any changes, and ensuring all legal requirements are met.
- Tenant Placement Fee: This fee covers the process of finding and placing tenants in your property. It can include advertising the rental, screening potential tenants, preparing the lease agreement, and coordinating move-in logistics.
- Eviction Fee: This fee is charged if the management company has to evict a tenant. It typically covers the costs of the eviction process, including paperwork, legal filings, and potential court fees, and is often a few hundred dollars in addition to those fees.
- Early Termination Fee: If you end your contract with the property management company before the agreed-upon time, you may have to pay an early termination fee, depending on the contract terms.
What Affects Your Rental Property Management Costs?
Rental management costs vary based on the services required to keep your rental property profitable. Each property is unique; some may require more attention than others.
Various factors influence the fees charged by property management companies. Here’s what you can usually expect:
- Property Quantity, Type & Size
Managing a multi-family building is more complex than overseeing a single-family home due to the increased number of units and tenants. Factors like square footage, bedrooms, and the total unit count can affect costs. Additionally, short-term rental properties may have different fees compared to long-term rentals.
- Property Condition
Older rental properties often require more repairs and upkeep than newer ones, which can lead to higher management fees.
- Market Competition
In smaller markets, rental property management costs can be higher. There are fewer property management companies in these areas, which increases demand and fees.
Conclusion
The cost of property management depends largely on how hands-on you want to be with the ongoing responsibilities of owning a rental. Managing a property is a complex process that should protect the well-being of both owners and tenants. Having someone with local market knowledge, legal understanding, and day-to-day experience can help you navigate the challenges of property ownership while reducing the manual workload. With the right support, you can enjoy the benefits of your investment and confidently step in only when you choose to.
Since 2004,
has supported the Twin Cities community with dependable, results-driven property management services.
We provide expert leasing, attentive resident relations, and trustworthy maintenance and contractor coordination, all backed by proven systems designed for scattered-site management. Whether you own a single-family home, condo, townhome, or multi-unit building, our team manages more than 1,100 homes with care, consistency, and a commitment to protecting your investment.
Get in touch to untangle the complexities of property ownership!
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