What are Rental Property Management Costs?

Dawn Jameson • December 15, 2025

TL;DR

  • Rental property management costs are the fees paid to a property manager to handle the day-to-day operations of your rental.
  • A good property manager can increase property value, reduce vacancies, and free up your time.
  • Always check whether fees are based on rent paid (better for owners) or rent due.
  • Common additional fees include:
  • Setup fee (one-time onboarding)
  • Management fee (percentage of rent)
  • Maintenance fee (routine upkeep; may require approval)
  • Vacancy fee (when re-leasing a unit)
  • Lease renewal fee
  • Tenant placement fee
  • Eviction fee
  • Early termination fee
  • Costs vary based on property type, size, number of units, condition, market competition, and services needed.
  • Hiring a property manager can save considerable time and often increase rental income.


What Can You Expect To Pay for Property Management

Property management can be a rewarding venture that offers long-term income and the potential to grow your real estate portfolio. However, it also comes with a broad range of responsibilities such as tenant communication, rent collection, scheduling repairs, and ongoing maintenance. These tasks demand consistent (and considerable) time and attention, which is why many property owners choose to work with a professional property management company.

When you hire a dedicated property manager, you are handing over the day-to-day oversight of your rental so you can focus on the bigger picture. Rental property management costs vary based on the responsibilities you delegate, the company’s policies, the location of your property, and the type of asset you own.

Although these costs are notable, a skilled property manager can increase your property’s value, reduce vacancy periods, ensure legal compliance, and support long-term growth.

This article explains the typical property management costs, the factors that influence those fees, and how to decide whether hiring a property manager is the right investment for your rental business.


Average Rental Property Management Costs

The cost of rental property management varies based on the level of service you require from the management company. Typically, a monthly management fee ranges from 8% to 10% of the rent for a single-family home. It's uncommon for property management companies to charge a fixed monthly fee, so it's important to read your contract carefully to understand how you will be charged for this basic management service.


Rent Paid vs. Rent Due

When reviewing your contract, pay close attention to whether the management fee is based on the rent that is due or the rent that is actually collected. If the fee is based on rent due, you may owe the property manager even if your tenant fails to pay or your property sits vacant. 

It is generally better when the fee is tied to rent paid because you only pay the manager when you actually receive rent. This arrangement protects your income during vacancies or late payments and encourages the property manager to quickly collect rent, find new tenants, and minimize downtime. It aligns the manager’s incentives with your own, making them more accountable for maintaining consistent rental income.


Breakdown of Typical Rental Property Management Costs

A property manager can deal with tasks such as finding tenants, screening their backgrounds, and handling property repairs. Some property managers can even handle tenant evictions if needed.


In addition to the basic monthly management fee (percentage of monthly rent) we discussed in the section above, you might encounter other fees in a typical contract. Here’s a breakdown:


  • Setup Fee
    : This is a one-time payment for when you first hire a property management company. It covers the initial setup of your account and may also include an inspection of your property. The inspection allows the property manager to assess the property's condition, identify any needed repairs or maintenance, and document its current state before tenants move in. 
  • Maintenance Fee: You'll need to pay for property maintenance throughout the year, typically up to 1.5 times one month's rent. You can choose whether the property management company requires your approval for maintenance or if they can handle it without asking you.
  • Vacancy Fee: If your property becomes vacant and needs a new tenant, you may be charged a vacancy fee. This fee typically equals about one month’s rent or a set percentage of it. It covers the time and effort the property management company spends marketing the property, screening applicants, and readying the unit for a new tenant.
  • Lease Renewal Fee: This fee covers the process of renewing a tenant’s lease each year. It covers tasks such as preparing and updating the lease agreement, communicating with the tenant about any changes, and ensuring all legal requirements are met.
  • Tenant Placement Fee: This fee covers the process of finding and placing tenants in your property. It can include advertising the rental, screening potential tenants, preparing the lease agreement, and coordinating move-in logistics.
  • Eviction Fee: This fee is charged if the management company has to evict a tenant. It typically covers the costs of the eviction process, including paperwork, legal filings, and potential court fees, and is often a few hundred dollars in addition to those fees.
  • Early Termination Fee: If you end your contract with the property management company before the agreed-upon time, you may have to pay an early termination fee, depending on the contract terms.


What Affects Your Rental Property Management Costs?

Rental management costs vary based on the services required to keep your rental property profitable. Each property is unique; some may require more attention than others. 


Various factors influence the fees charged by property management companies. Here’s what you can usually expect:

  • Property Quantity, Type & Size

Managing a multi-family building is more complex than overseeing a single-family home due to the increased number of units and tenants. Factors like square footage, bedrooms, and the total unit count can affect costs. Additionally, short-term rental properties may have different fees compared to long-term rentals.

  • Property Condition

Older rental properties often require more repairs and upkeep than newer ones, which can lead to higher management fees.

  • Market Competition

In smaller markets, rental property management costs can be higher. There are fewer property management companies in these areas, which increases demand and fees.


Conclusion

The cost of property management depends largely on how hands-on you want to be with the ongoing responsibilities of owning a rental. Managing a property is a complex process that should protect the well-being of both owners and tenants. Having someone with local market knowledge, legal understanding, and day-to-day experience can help you navigate the challenges of property ownership while reducing the manual workload. With the right support, you can enjoy the benefits of your investment and confidently step in only when you choose to.

Since 2004,

Guardian Property Management

 has supported the Twin Cities community with dependable, results-driven property management services. 

We provide expert leasing, attentive resident relations, and trustworthy maintenance and contractor coordination, all backed by proven systems designed for scattered-site management. Whether you own a single-family home, condo, townhome, or multi-unit building, our team manages more than 1,100 homes with care, consistency, and a commitment to protecting your investment. 

Get in touch to untangle the complexities of property ownership!

Call us
:

651-287-2011

Visit Us:

3001 Broadway St NE, STE 605, Minneapolis, MN 55413



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TL;DR An assumable mortgage allows a homebuyer to take over the seller’s existing loan instead of applying for a new one. This can mean inheriting a lower interest rate, original loan terms, and predictable monthly payments. FHA, VA, and USDA loans are typically assumable, while most conventional loans are not. Buyers must qualify with the lender and compensate the seller for their existing home equity. In high-interest-rate markets, assumable mortgages can offer significant long-term savings. For sellers, offering an assumable loan can make a property more attractive and competitive. Why an Assumable Mortgage Is Gaining Attention in Today’s Housing Market As mortgage rates remain elevated, many buyers are searching for smarter ways to finance a home without locking into costly new loans. One increasingly attractive solution is an assumable mortgage, which allows qualified buyers to step into an existing loan rather than starting from scratch. For buyers exploring assumable mortgage listings, this strategy can unlock access to lower interest rates, reduced closing costs, and more favorable loan terms than what’s currently available. Understanding how an assumable mortgage works can help you make a more confident, cost-effective decision. What Is an Assumable Mortgage? With an assumable mortgage, homebuyers can purchase a property by assuming the seller's existing mortgage loan. This option is particularly appealing when buyers want to benefit from lower interest rates, especially if rates have increased since the seller originally obtained the loan. By taking over the seller’s mortgage, the buyer inherits the same financing terms, including the interest rate, remaining balance, and repayment schedule. This approach can reduce borrowing costs and provide a strategic alternative to traditional mortgage financing. Why Choose an Assumable Mortgage? In a market where 30-year mortgage rates hover around 7.19%, affordability has become a major challenge for many buyers. Here’s why assuming an existing loan can be a strategic advantage in this environment. By assuming a mortgage, buyers can take over mortgage payments tied to an existing loan while preserving its original interest rate and repayment terms. This can make homeownership more accessible, even when market conditions are unfavorable. Additionally, sellers benefit by offering assumable loans, as they create a compelling incentive for buyers to accept higher sale prices in exchange for better financing terms. Some Examples of Assumable Loans Not all mortgages can be assumed, so understanding which loan types qualify is critical. Below are the primary types of assumable home loans buyers may encounter. FHA Loans To assume an FHA loan, buyers must meet standard FHA eligibility requirements. This typically includes a minimum down payment of 3.5% and a credit score of at least 580. USDA Loans A USDA loan usually requires a minimum credit score of 620 and adherence to income and location limits. In most cases, USDA loans are assumed with new rates and terms, though certain family transfers may allow assumption under the original conditions. VA Loans Assuming a VA loan requires lender approval and an evaluation of the buyer’s credit profile. While buyers do not need to be veterans or active-duty service members to assume a VA mortgage, a credit score of 620 or higher is generally preferred. A 0.5% VA funding fee still applies. Conventional Loans Most conventional loans include a due-on-sale clause, making them non-assumable. However, certain adjustable-rate mortgages (ARMs) may qualify for assumption if specific financial requirements are met and the loan is not converted to a fixed rate. How Does an Assumable Mortgage Loan Work? Understanding the mechanics of loan assumption is essential before moving forward. Here’s how the process typically unfolds. When you assume a mortgage, the remaining loan balance transfers to you, and you become responsible for future payments under the same terms. This includes the original interest rate and the monthly payment amount. However, buyers must also reimburse the seller for any accumulated home equity. This equity payment is made at closing and functions similarly to a down payment. Buyers may pay this amount in cash or finance it through a second loan. For example, if a home is worth $400,000 and the remaining mortgage balance is $250,000, the buyer would need to pay the seller $150,000 to complete the assumption. How Much Does an Assumable Mortgage Cost? While assumable mortgages can save money long term, buyers should understand the upfront costs involved. Here’s what to expect financially. Buyers may need to cover closing costs and a significant equity payment if the home’s value exceeds the remaining loan balance. VA loans also include a 0.5% funding fee based on the outstanding loan amount. For instance, if a home sells for $190,000 and the remaining balance is $115,000, the buyer must bring the $75,000 difference to closing. How to Get an Assumable Mortgage Loan Before pursuing an assumable loan, buyers should be prepared for several key steps in the approval process. Check Assumability First, confirm whether the mortgage is assumable, as most conventional loans do not qualify. Creditworthiness & Financial Evaluation Next, the buyer must apply to the lender and demonstrate sufficient income, assets, and credit to meet loan requirements. Potential Cash Difference Buyers should be prepared to bridge the gap between the remaining loan balance and the home’s current value, which can be substantial. Title Transfer & Mortgage Payments Once approved, the title transfers to the buyer, who then begins making monthly payments directly to the lender. Lender Denial If the lender denies the application, the assumption cannot proceed, and the buyer must continue their home search. The Benefits of an Assumable Mortgage Assumable mortgages offer several notable advantages for qualified buyers. Here’s why they can be appealing. Lower Interest Rates Buyers may secure a lower interest rate than what’s currently available, even if their credit score isn’t as strong as the original borrower’s. Smaller Closing Costs Certain loan fees are capped or reduced, often resulting in lower closing costs compared to traditional mortgages. No Appraisal In many cases, no appraisal is required, saving both time and money during the transaction. The Disadvantages of an Assumable Mortgage Despite the benefits, assumable mortgages are not without challenges. Here are the key drawbacks to consider. Limited Eligibility Only FHA, VA, and USDA loans are assumable, which limits availability for both buyers and sellers. Large Down Payment Requirement Covering the seller’s equity often requires significant upfront cash or a second loan. Additional Closing Costs & Fees Ongoing PMI, VA funding fees, and USDA guarantee fees may apply, increasing the total cost over time. Conclusion An assumable mortgage can be a powerful financing strategy for buyers navigating a high-interest-rate housing market. By assuming an existing loan, buyers may gain access to lower rates, reduced closing costs, and more predictable monthly payments. However, success depends on lender approval and the buyer’s ability to cover the seller’s equity. When evaluated carefully, an assumable mortgage can offer a compelling and cost-effective path to homeownership. If you’re exploring assumable mortgage listings or want expert guidance on whether assuming a loan is right for you, professional insight can make all the difference. Founded in 1999, Guardian Property Management has grown into a full-service property management company serving the Minneapolis and St. Paul metro area. With deep local expertise and streamlined systems, the team helps remove the stress and uncertainty from property ownership, allowing clients to focus on protecting and growing their investment. To learn more about available opportunities or to get guidance tailored to your situation, connect with a trusted local expert today. Address : 3001 Broadway St NE, STE 605, Minneapolis, MN 55413 Phone : 651-287-2011 FAQs Q1. What is an assumable mortgage, and how does it work? Ans. An assumable mortgage allows a buyer to take over an existing loan’s terms, including the interest rate, after qualifying with the lender. Q2. Can you assume a VA mortgage without being a veteran? Ans. Yes, non-veterans can assume a VA mortgage, though lender approval is required and the seller’s VA entitlement may be affected. Q3. Are assumable mortgage listings common? Ans. Assumable mortgage listings are less common, but working with experienced real estate and lending professionals can help uncover viable opportunities.
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